Why do tradies love using QuickBooks?

September 15, 2023

Small business owners often have little time to look after their bookkeeping – tradies have even less.

Most tradies are on-the-go 24/7, driving from job to job all over the suburbs. You’re travelling from one site to the next, answering queries and booking jobs when your phone goes off.

And that’s on top of your standard responsibilities as a business owner!

Whether you’ve handed all the back-end stuff off to your spouse or are dedicating whole nights to doing it yourself, a tradie’s life is busy – if only there was a way to cut down on the work and get some of your time back.

Luckily, cloud bookkeeping does just that.

Out of the traditional bookkeeping services for Melbourne tradies, our bookkeeping team can also set tradies like you up with innovative, easy-to-use and time-saving bookkeeping solutions like QuickBooks.

What is it about platforms like QuickBooks that are so attractive to tradies like you? Luckily for you, our small business bookkeepers in Melbourne are here to explain!

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Why do tradies love QuickBooks?

Cloud bookkeeping platforms like QuickBooks are taking the tradie corner of the bookkeeping world by storm.

And it isn’t hard to see why! There are several reasons to choose QuickBooks cloud bookkeeping that make it stand out.

Cloud bookkeeping makes bookkeeping faster, more accurate and simpler for businesses of all stripes. These are good things, no matter what you do – but they’re especially valuable for tradies like yourself.

Essentially, cloud bookkeeping platforms take traditional bookkeeping software and move it all online!

Not only does that make it easier than ever to access your tradie bookkeeping, but it also allows you to enjoy some other nifty features, such as:

  • Automatic bank reconciliation
  • Syncing with your bank accounts and invoicing system
  • Extra plugins and features

All of which make your bookkeeping – and therefore, the rest of your tradie business – more successful and convenient!

Use it wherever and whenever you are

Managing your finances is never an easy task, especially for tradies who are constantly on the road.

Luckily, QuickBooks’ mobile app allows you to quickly look over all of your bookkeeping from anywhere with an internet connection – exactly what tradies like yourself need!

Do you ever wonder how much profit and sales you’ve received in a week or a month? Want to see if an invoice has been paid off? Eager to see how your monthly expenses are looking?

Now you don’t need to drive all the way back to headquarters to look it up on your main computer. You don’t even need to call your office team for a quick update on the numbers – all you need to do is whip out your phone!

And it isn’t just checking, either.

In addition to looking at reports, you can also record expenses, invoices and perform other bookkeeping tasks on the fly while you’re on the road wherever you are – how’s that for convenient? 

Invoicing made easy

Worried about missing out on payments from previous clients that should have been billed earlier? Cloud bookkeeping systems like QuickBooks have you covered.

It isn’t uncommon for tradies to forget to send an updated invoice or not fill out a field in their invoices to their clients. When this happens, this can lead to all sorts of confusion as you try to find out what you need to fix, or what you missed.

Luckily, QuickBooks’ online invoicing system eliminates these problems.

QuickBooks help tradies like you create and send accurate, professionally-made and complete invoices to clients using your tablet or even mobile phone the moment you’re done with a job.

One of the best things about QuickBooks is that clients can easily process online and mobile banking using Paypal, credit card and even their debit card. This makes transactions easy and hassle-free for both parties.

You can even set up automated reminders if there are any late payments!

But note that it’s essential to be aware of the common QuickBooks mistakes to ensure smooth operations.

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Pay taxes on time

With all the things that tradies think about day in and day out, it isn’t uncommon for your tax obligations to slip between the cracks.

Thanks to its automated system, cloud bookkeeping services like QuickBooks will help you avoid penalties come tax time.

Business Activity Statements (BAS), Instalment Activity Statements (IAS), GST… all of these are automatically calculated and tallied up when you use QuickBooks.

Better yet, QuickBooks can also be set to automatically forward all of this information to the ATO if you want it to, meaning you won’t need to worry about setting time aside to make your declarations each quarter.

For example, QuickBooks comes with support for Single Touch Payroll out-of-the-box. On top of calculating pay runs, this also means you won’t have to manually calculate PAYG tax or make submissions to the ATO – it’ll do it all for you!

Helps manage your expenses

For any business – tradies included – it’s important to keep on top of spending, and ensure that your money is being spent wisely.

In the old days, that meant finishing off the day or week by adding up all of your receipts and invoices, or keeping a rough tally in your head.

The problem with the first one is that this is extra work, while the second method is very easy to make mistakes with!

QuickBooks makes the process of keeping track of all your purchases, payments, and spending easy – so easy in fact that you won’t need to spend any time at all looking into them at all.

And that means you’ll be able to better understand your spending habits and make changes if necessary.

Also, if you’re still curious about how QuickBooks bookkeeping helps your business, we have more insights to offer.

If you’re a tradie, you’ll surely love QuickBooks

The next step is to call a bookkeeper in Melbourne

Avoid bookkeeping pains and make sound financial decisions using cloud bookkeeping systems like QuickBooks!

We know what you’re thinking: “Yes, I want to simplify everything from tax, cash flow and recordkeeping… but won’t that be a lot of work?”

Not necessarily, provided that you get the right help!

Our cloud bookkeepers in Melbourne have one mission: to make your bookkeeping easier. In addition to providing cloud bookkeeping systems, we also help you successfully make the transition to cloud bookkeeping by:

  • Setting up cloud bookkeeping systems
  • Migrating your current bookkeeping records over
  • Providing training and support
  • Choosing addon-ons and plugins that give your tradie business the bookkeeping functions it needs

And it isn’t just QuickBooks, either – we’re also experts with systems like MYOB and Xero as well. If you think one of these cloud bookkeeping systems is a better fit for your tradie business, we can still help – all you need is get in touch!

Want to learn more about QuickBooks? Contact our bookkeepers in Melbourne today on (03) 9589 0128 or fill in the form to contact us today!