4 ways to prepare your business for a digital transformation

June 14, 2021

Going digital?

Are you in the process of transitioning your business to cloud bookkeeping, digital marketing, or an online marketplace?

If you’re a small business owner, you may feel overwhelmed as you figure out where and how you should start.

But the good thing is, you’re not alone.

Digital bookkeeping has long been a part of integrating digital technologies that are meant to make organisations and business operations like yours as efficient as possible.

So, where do you start? And how do you prepare your business for a digital transformation?

bookkeeping in Melbourne

How do you digitally transform a business?

Advanced digital technology helps businesses maintain their operations in a secure and accessible manner.

If your staff have been used to the manual processes of doing business, then shifting to digital systems may be a bit of a challenge; that’s why a smoother transition can help them adjust .

Manually tracking your expenses, income, and debts can be a bit of a pain – and takes up a lot of time and resources.

This is why our bookkeepers in Melbourne recommend that you use a secure, effective, and reliable cloud bookkeeping system that will help you successfully manage all financial aspects of bookkeeping, from payroll to cash flow.

Cloud bookkeeping provides anytime-anywhere access to your business bookkeeping in Melbourne.

Automating your system like this can boost productivity and grow your business.

With proper guidance, tools and technologies, you can have a stress-free and hassle-free digital transition. As a business owner, here are some ways you can get ready to digitally transform your business:

Encourage a positive work culture that embraces change

One better way of helping your business adapt to such a big change is to create a culture where your staff feel capable and equipped to navigate it themselves.

You may need to allocate time and a budget for staff training so that they can learn how to use software and applications before they are fully integrated into your business.

Technology must also be introduced positively, helping your staff understand that it’s purpose is to streamline their own work.

You may need to fill in any digital skill gaps that can hinder your staff from adopting such changes in the digital world.

Select the right tools and platforms

Before shifting to any advanced tools and platforms, you need to first do your research to see what platform would be best suited for your company’s basic bookkeeping needs.

Tech tools must help your business accomplish its goals and offer effective solutions that will improve your entire business processes.

For example, you may choose Xero or MYOB bookkeeping services depending on the need and convenience that it can bring to your business.

Before automating your bookkeeping process, make sure that the tools and platform you choose are easy to use and are very accessible to all devices, like phones, laptops and tablets, for your staff to track their payroll and bookkeeping system easily.

Invest in growth and learning opportunities

Embracing growth and learning starts by acquiring new skills and paving the way for more opportunities in training and other useful resources.

You may need to give your staff a heads-up in any new roles that will open when you move to digital bookkeeping.

You can invest in growth and other learning opportunities using Xero training in Melbourne or hiring experts such as outsourced bookkeeping services that can equip your staff for tech-centric roles and advanced tools within your company.

What are the steps companies can take for digital transformation?

Digital technology is always changing and ever-growing. The transition to digital technology doesn’t happen overnight and may need both time and commitment to make it work.

And to make it a success, you need to make a smoother digital transformation that is very accessible to everyone in the business.

Step #1: Review your company’s vision

Before shifting to digital or cloud bookkeeping, you may need to ask yourself what are your business’s goals and how can the shift contribute to reaching such goals.

You may need to go over the:

  • Challenges that your staff or team face in their day to day tasks
  • Solutions to business problems
  • How technology can support your business
  • How digital technology can meet your business needs and expectations

Step #2: Involve the right people

Before shifting to digital, you will need to assess further if your business can make such changes in terms of budget and time.

You may need to prepare and make adjustments in the management and leadership team to know how efficient your new bookkeeping system is in helping you reach your business goals.

You may need to hire additional staff, upgrade your existing system and choose technology-driven leaders who will work with you hand in hand in your business.

Step #3: Choose the right technology

When choosing a small business bookkeeping solution, you will need to consider not only how the system will help your business for the long-term, but also the process required to integrate the system and train your own employees.

There are many reliable cloud bookkeeping systems available, and Maximum Business Solutions can help you navigate the waters to choose the program that is best suited for your business, industry, people, and other specific needs.

small business bookkeeping

Step #4: Get the right resources and support

To achieve streamlined and transparent books, you need structured data processing to integrate all your data under one effective system.

Storing and using data means using a new system that will improve your work processes and make tasks as efficient as possible.

You may need to outsource a bookkeeping service in Melbourne that will help your business transition to cloud bookkeeping services using three of the most reliable bookkeeping software.

Our Xero, MYOB, and Quickbooks bookkeepers in Melbourne are ready to assist you choose the right system for your needs, and integrate it seamlessly as part of your processes. We offer ongoing bookkeeping and maintenance or alternatively can provide training to help your team manage autonomously.

Start your digital transformation with cloud bookkeeping

Call our bookkeepers in Melbourne today!

Are you looking for ways to better manage your business finances, cash flow management and record-keeping?

Why not explore the world of cloud bookkeeping?

Our outsourced bookkeeping services specialise in setting up small, medium and large businesses with advanced and innovative cloud bookkeeping solutions and platforms that ease the stress and hassle of bookkeeping.

Our team will help you transition to cloud bookkeeping by providing support, including Xero training in Melbourne until you’re confident with your new cloud bookkeeping system.

Embrace digital technology with a bookkeeping partner that you can always trust.

Need bookkeeping in Melbourne? Call us on (03) 9589 0128 or click here to enquire online.